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Board Meeting Highlights

Regular Board Meeting
june 21, 2017

(Please Note: These highlights are not considered to be the official minutes of the board. Board minutes are approved at the next regular meeting of the board.)

CALL TO ORDER

We acknowledge that this meeting is being held on Mi’kmaw territory.

RECORD OF ATTENDANCE

All members were in attendance

CONFLICT OF INTEREST DECLARATION

There were no conflicts declared.

APPROVAL OF THE AGENDA

The agenda was approved.

APPROVAL OF MINUTES/BUSINESS ARISING FROM THE MINUTES

  • May 31, 2017 (Regular Board Meeting)

CHAIR'S REPORT

Dave Wright, Chair, delivered his monthly report. A copy can be viewed here.

SUPERINTENDENT'S REPORT

Elwin LeRoux, Superintendent, presented his monthly report. Click here to view.

PUBLIC PRESENTATIONS

There were no Public Presentations.

COMMITTEE REPORTS

Audit Committee

Linda MacKay, Chair of the Audit Committee, presented the Audit Committee report. The following report was presented:

Report #2017-06-24 - Consolidated Financial Statements – March 31, 2017 - link

The following motions were approved:

  1. It was moved and seconded (MacKay/Yee) that the Governing Board approve the designation of $4,326,434 from the General Fund Accumulated Surplus as at March 31, 2017 as General Fund – Capital Amortization to offset future amortization charges for building capital improvements.
     
  2. It was moved and seconded (MacKay/Yee) that the Governing Board approve the designation of $123,342 from the General Fund Accumulated Surplus as at March 31, 2017 as General Fund - Program Resources (Schools) to facilitate the on-going management of school instructional supplies and materials budget carry-forwards.
     
  3. It was moved and seconded (MacKay/Yee) that the Governing Board approve the designation of $1,751,113 from the General Fund Accumulated Surplus as at March 31, 2017 as General Fund – Citadel Theatre Amortization to offset future amortization charges for this asset.
     
  4. It was moved and seconded (MacKay/Yee) that the Governing Board accept and approve the consolidated financial statements of the Halifax Regional School Board for the fiscal year ended March 31, 2017.
     
  5. It was moved and seconded (MacKay/Yee) that the Governing Board accept and approve the audited Annual Report of Salaries and Expenses for the fiscal year ended March 31, 2017.

The next Audit Committee will take place on September 20, 2017

Policy Development and Review Committee

Nancy Jakeman, Chair of the Policy Development and Review Committee, presented an update from the PDRC. The following motion was approved:

  1. It was moved and seconded (Jakeman/Rose) that the Halifax Regional School Board adopts the following Acknowledgement of Traditional Territory to be used in its entirety in schools during their commencement address each morning and in Board offices as part of any official ceremony or event.

    We acknowledge that we are in Mi’kma’ki, which is the traditional ancestral territory of the Mi’kmaq people.

The next PDRC meeting will take place on September 20, 2017.

Committee of the Whole

Cindy Littlefair gave a report on the June 14 meeting. The next Committee of the Whole meeting will take place on September 13, 2017.

Ad Hoc Governance Committee

Gin Yee provided an update on the Ad Hoc Governance Committee. The following motion was approved:

  1. It was moved and seconded (Yee/Beals) to approve the Ad Hoc Committee terms of reference.

Nova Scotia School Boards Association

Gin Yee gave the NSSBA report.

CORRESPONDENCE

There was no correspondence.

ITEMS FOR DECISION

1. It was moved and seconded (Wright/Jakeman):

That the Halifax Regional School Board bylaws be revised to include a section for Information Items in the Appendix A: School Board Meeting Agenda template.

  • The motion was carried.

2. It was moved and seconded (Yee/MacKay):

That the Chair and Vice-Chair give preference to placing Information Items on the Committee of the Whole Agenda

  • The motion was carried.

3. It was moved and seconded (Hansen/Rose):

That following the recommendations contained in the November 2015, Auditor General report, the Superintendent provide the Governing Board with the following two reports in Fall 2017:

  1. Summary Report on Teacher and Principal Evaluation for 2016-2017 – Recommendation 2.8
     
  2. Summary Report on Emergency Management Drill Compliance for 2016-2017 – Recommendation 3.7
  • The motions were carried.

4. Report #2017-06-27 – Naming of the New High School in Eastern Passage - link

It was moved and seconded (Jakeman/Yee):

That the Governing Board name the new high school in Eastern Passage, Island View High School.

  • The motion was carried.

5. It was moved and seconded (Wright/Rose):

To bring the Governing Board opening statement on Acknowledgement of Traditional Territory into alignment with the recommended Acknowledgement statement from the Policy Development and Review Committee.

  • The motion was carried.

NOTICE OF MOTION

No Notices of Motion were given.

DATES OF NEXT MEETING

  • Special Board Meeting – July 12, 2017
  • Special Board Meeting – August 30, 2017
  • Committee of the Whole – September 13, 2017
  • Audit – September 20, 2017
  • Policy Development and Review Committee – September 20, 2017
  • Regular Governing Board Meeting – September 27, 2017

in-camera

  1. Approval of April 26, 2017 In-Camera minutes
     
  2. Motion to designate signing authority for the summer

adjournment