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Board Meeting Highlights

Regular Board Meeting
MARCH 22, 2017

(Please Note: These highlights are not considered to be the official minutes of the board. Board minutes are approved at the next regular meeting of the board.)

CALL TO ORDER

We acknowledge that this meeting is being held on Mi’kmaw territory.

RECORD OF ATTENDANCE

Regrets were received from Archy Beals.

CONFLICT OF INTEREST DECLARATION

There were no conflicts declared.

APPROVAL OF THE AGENDA

  • Board Member Gin Yee noted an addition of item 11.4.8 as NSSBA Committee Members to include the Nominations, Resolutions, Education and Communications Committee.
     
  • Board Chair Dave Wright noted an addition of item 16.3 and 16.4, both being staffing issues.

The amended agenda was approved.

APPROVAL OF MINUTES/BUSINESS ARISING FROM THE MINUTES

  • February 22, 2017 (Regular Board Meeting)

CHAIR'S REPORT

Dave Wright, Chair, delivered his monthly report. A copy can be viewed here.

SUPERINTENDENT'S REPORT

Elwin LeRoux, Superintendent, presented his monthly report. Click here to view.

PUBLIC PRESENTATIONS

Dr. Margot Latimer and John R Sylliboy presented on the research of the Aboriginal Children’s Hurt & Healing Initiative.

ITEMS FOR INFORMATION

The following report was received for information:

1. Report #2017-03-14 - Business Continuity Management Program

COMMITTEE REPORTS

Audit Committee

Linda MacKay, Chair of the Audit Committee, indicated the next committee meeting would take place on April 5.

Policy Development and Review Committee

Nancy Jakeman, Chair of the Policy Development and Review Committee, indicated the next committee meeting would take place on April 19.

Committee of the Whole

Vice-chair Cindy Littlefair presented a report on behalf of the Committee of the Whole. The next committee of the whole meeting takes place on April 12.

Nova Scotia School Boards Association

Gin Yee gave the NSSBA report. As part of his report, he brought forward the following items of business:

1. NSSBA Resolutions

The following resolutions were approved to be brought forward to the NSSBA Annual General Meeting:

WHEREAS the Department of Education and Early Childhood Development has mandated that Boards develop a 10-year Long Range outlook for capital planning as part of the new school review process

WHEREAS School Boards spend significant time and human resources preparing capital lists responding to the request of the Province of Nova Scotia

WHEREAS School Boards are actively working to address gaps in communications with community partners and partners in Government

WHEREAS capital monies invested in schools impact all Nova Scotians

WHEREAS the Capital needs across the Province of Nova Scotia vastly exceed the means of the Province

WHEREAS the Auditor General identified the need for School Boards and Department of Education and Early Childhood Development to work more closely on the planning process for capital investment

WHEREAS in the past, the now defunct Capital Construction Committee was a primary vehicle in helping to develop the annual capital plan

WHEREAS the Nova Scotia School Boards Association recently contacted the Minister of Education and Early Childhood Development expressing their desire to re-establish this committee

BE IT RESOLVED THAT the Department of Education and Early Childhood Development establish a Capital Planning Committee with representation of School Boards to develop new processes for capital planning, prioritization, and selection for the benefit of all Nova Scotia taxpayers.


WHEREAS the Department of Education and Early Childhood Education has a defined walking distance for students of 3.6 kilometers;

WHEREAS a Student Walking Distance Review report was received by the Nova Scotia Department of Education (as it then was) in December 2007;

WHEREAS this report recommended reducing the walking distance for elementary students to 1.6 kilometers and 3.0 kilometers for secondary students;

WHEREAS school boards in Nova Scotia are subsidizing transportation expenses at a cost to each individual system;

Be it resolved that the Department of Education and Early Childhood Development, reduce the mandatory bus distance of 3.6 kilometers in Section 6(1)(a) of the Governor in Council Education Act Regulations and provide appropriate funding accordingly.

2. School Board Member Long Service Award

  • Bridget Boutilier will receive the NSSBA Long Service Award at the Annual General Meeting.

3. 2017 Hector Montgomery Award

  • The Governing Board has nominated Gin Yee.

4. Board of Director Member

  • The Governing Board nominated Gin Yee

5. Alternate Board of Director Member

  • The Governing Board nominated Archy Beals

6. Nomination to the Executive of the NSSBA

  • The Governing Board nominated Dave Wright

7. 2017 AGM Voting Delegates

  • The Governing Board deferred to the April Board Meeting

8. Nominations Committee

  • The Governing Board nominated Gin Yee

9. Resolution Committee

  • The Governing Board nominated Gin Yee

10. Education Committee

  • The Governing Board nominated Jennifer Raven

11. Communication Committee

The Governing Board nominated Jennifer Raven

CORRESPONDENCE

The following correspondence was shared with the Governing Board:

  • Letter dated February 22, 2017 from the Honourable Karen Casey, Minister of Education and Early Childhood Development in regards to the establishment of the Council to Improve Classroom Conditions.
     
  • Letter dated February 23, 2017 to the Honourable Karen Casey, Minister of Education and Early Childhood Development requesting the Minister consider reducing the mandatory bus distance of 3.6 kilometers and provide appropriate funding accordingly.

ITEMS FOR DECISION

1. Bylaw Amendments – Section 10.0 Public Presentations (Changes in italics)

It was moved and seconded (Littlefair/Yee):

10. PUBLIC PRESENTATIONS

The purpose of Public Presentations is to provide an opportunity for members of the public to speak to matters related to education.

(a) Any interested person or organization may apply to make a presentation to the Board under the Regular Board Meeting Committee of the Whole Agenda item, Public Presentation.

(b) The presentation must be related to an item on the agenda.

(c) In order to present at a Regular Board Committee of the Whole Meeting, applications to present must be received by the Corporate Secretary three (3) working days in advance of the Regular Board Committee of the Whole Meeting.

(d) The Chair, in consultation with the Superintendent, will consider the application and may approve or deny the application to make a public presentation at the Regular Board Committee of the Whole Meeting or may refer the presentation to a special board meeting, a committee meeting, or the Superintendent.

(e) A person or organization may speak on any matter reasonably connected to education, except the following: labour negotiations, legal or potentially legal matters, personnel matters, student discipline matters and solicitations.

(f) A person or organization approved to present at a Regular Board or Committee of the Whole Meeting, which plans on using any multimedia presentations, must provide their presentation to the Corporate Secretary by noon on the Tuesday prior to the Meeting.

(g) Normally, each Public Presentation will be limited to five (5) minutes and can be extended at the discretion of the Chair.

(h) In unique circumstances, the Chair may extend or reduce the length of public presentations.

(h) After the presentation, Board Members shall have the opportunity to ask questions for the purpose of clarification. A presentation is not a forum for debate.

(i) Normally, only Two (2) public presentations will be scheduled for a Regular Board or Committee of the Whole Meeting.

(j) A presenter, once heard, shall not be entitled to re-appear to the Board/Committee on substantially the same/similar topic for a period of three months from the date of the first presentation.

(k) Groups or organizations may designate no more than two (2) individuals to speak.

(l) Waiver of Notice: Notwithstanding the foregoing, an application to present may be received at the Regular Board or Committee of the Whole Meeting, if 2/3 of the Members present agree.

11. AWARDS & PRESENTATIONS

The Agenda item: Awards & Presentations are scheduled at the Executive weekly meetings and are opportunities for individuals or groups to present before the Governing Board at the request of Board Members or Superintendent.

  • A motion to approve the above bylaw admendments was carried.

2. Bylaw Amendments – Section 5.0 Chair and Vice-Chair and Appendix A

It was moved and seconded (Yee/Boutilier):

5.0 CHAIR AND VICE-CHAIR

5.1 Election of the Chair

The procedure for electing a Chair and a Vice-Chair shall be the following:

[…]

(d) Prior to the nomination process beginning, the Superintendent will request that Members interested in running for the position of Chair, express their interest by a show of hands.

(e) Nominations for the position of Chair shall be received by the scrutineers through a secret ballot process [i.e. each Member may anonymously write down the name of a candidate on a piece of paper and submit to the scrutineers].

(f) The scrutineers shall report to the Superintendent, who shall announce the nominees without the nomination count. The Superintendent shall then seek the consent of each nominee to allow their name to stand for the election.

(g) Each nominee may be given the opportunity to address the Board for a period not exceeding five (5) minutes.

(h) A vote shall be conducted by secret ballot by the Superintendent.

(i) The Member receiving the majority of the votes cast shall be declared elected.

(j) If more than one Member is nominated and no Member receives a majority of the votes cast on the first ballot, the name of the Member receiving the least number of votes shall be dropped and the Members shall vote again, and so on until either a Member receives a majority or there is a tie between the final candidates.

(k)Where more than two Members remain on the ballot and there is a tie for the least number of votes, the Superintendent shall draw a name from the tied ballots, and that candidate will be dropped from the election.

[…]

Election of the Vice-Chair

(a) Once the Chair is elected (or appointed by the Governor in Council), the Chair shall preside over the election of the Vice-Chair according to the procedure outlined in 5.1(d) to (k i) to elect a Vice-Chair.

[…]

  • The motion to approve the bylaw admendments regarding the election of the chair and vice-chair was approved.

4. It was moved and seconded (Boutilier/Yee)

That Appendix A - Agenda School Board Meeting be changed as follows:

Let me begin with our deep thanks to the Mi'kmaw people. We are gathered today in the Sipekni'katik (and or district Eskikewa'kik ) of  Mi’kma’ki, and we are grateful.

The Halifax Regional School Board acknowledges that this meeting is being held on Mi’kmaw territory.

  • The motion was carried.

3. It was moved and seconded (Wright/Yee)

That through the office of the Superintendent, the Corporate Secretary initiate the procurement process to solicit a vendor for the completion of the annual performance appraisal of the Superintendent of the Halifax Regional School Board.

It was also moved that the evaluation committee for the proposals be comprised of the Board Chair, Vice-Chair and Regional Education Officer.

  • The motion was carried.

4. It was moved and seconded (Yee/Jakeman):

That the Governing Board establish an Ad Hoc Governance Committee to continue the work of the previous Governing Board’s Ad Hoc Governance Committee, advancing the investigation of coherent and policy governance models including introductory sessions on each and finally, making a recommendation on which model best serves the needs of the Halifax Regional School Board.

  • The motion was carried.

5. It was moved and seconded (Yee/Raven):

That the Ad Hoc Governance Committee be composed of Board Members Gin Yee, Linda MacKay, Cindy Littlefair, Nancy Jakeman, Bridget Boutilier and Dave Wright, and designate Board Member Gin Yee as Chair.

  • The motion was carried.

NOTICE OF MOTION

There were no Notices of Motion given.

DATES OF NEXT MEETING

  • Audit Committee – April 5, 2017
  • Committee of the Whole – April 12, 2017
  • Policy Development and Review Committee – April 19, 2017
  • Regular Board Meeting – April 26, 2017

in-camera

1. Approval of In-Camera Minutes /Business arising from the In-Camera minutes:

  • February 22, 2017

2. School Insurance Program (SIP)

3. Staffing Issue

4. Staffing Issue

adjournment